BIR Refund Report

The BIR (Bureau of Internal Revenue) reports are country specific and are applicable only in the Philippines.

You will have to flip the Enable BIR switch ON to unlock BIR specific settings in your BIR compliant retail POS solution.

 

Introduction

BIR Refund Report is specific to BIR (Bureau of Internal Revenue) in the Philippines. This report is used for reviewing and monitoring the refund sale transactions done on a POS terminal. 

Home > Reports > BIR Refund Report

The BIR Refund Report contains the following information:

-- Transaction ID

-- Transaction Date

-- Return Number Invoice

-- Quantity

-- VATable Refund

-- BIR VAT Amount

-- Refund Amount

-- Discount

Steps to generate the BIR Refund Report

The steps to generate the BIR Refund Report are explained below:

Navigate to Home > Reports > BIR Refund Report.

Select the POS. This field is mandatory.

You can either type the name of the POS in the POS Text Field OR click on the [...] to select a POS on the POS Selection screen.

Specify a Date Range for which the report is to be generated.

You can either click on the date itself to pick the Start Date and the End Date OR use the Date Template to pick a date range from the menu displayed on the right. You can even define a Custom Date Range.

Click the Apply button to save the Date Range specified. 

Click on the Search Button to generate the report.

Once the report is generated, the columns can then be filtered in ascending / descending order.

Report Data

The BIR Refund Report is displayed in a grid format. Every row in the grid represents a transaction. Each column in the grid represents the different values of the transaction (row). The BIR Refund Report contains the following information:

Transaction ID

Transaction Date

Return Number Invoice

Quantity

VATable Refund

BIR Vat Amount

Refund Amount

Discount

Export the BIR Refund Report

The BIR Refund Report can be exported using the Export button. The steps to export the BIR Refund Report are as follows:

Step 1. Generate the BIR Refund Report button

Step 2. Click on the Export button 

Step 3. Browse to a location where you want to save the BIR Refund Report. 

Step 4. Click on the Save button to save the BIRRefundReport.xls file.

When exporting the BIR Refund Report report, the date is always exported in MM/DD/YYYY format irrespective of the date format specified in Display Settings (Home > Setup > General Settings > Display Settings) OR the date time format of the Operating System OR Excel.

Print the BIR Refund Report

BIR Refund Report can be printed using the Print button. The steps to print a BIR Refund Report are explained below:

Step 1. Generate the BIR Refund Report.  

Step 2. Click the Print button to open the Print Preview page. 

Step 3. Select the destination printer. 

Step 4. Specify the number of copies and pages to be printed.

Step 5. Click on the Print button to print the BIR Refund Report. 

Suggested Readings

BIR Accreditation - Global Settings

BIR Accreditation - Customer Groups

BIR Accreditation - Promotions

BIR Accreditation - Receipt Format

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