Create and Manage receipts in Tagrain using the Receipt Format

Introduction

Receipt format is the template based on which the transaction receipt is printed. Transaction receipts can be customized to your specifications. This receipt is also used for the email receipt. Access to this function should be strictly limited. 

Prerequisites 

The store needs to be set up.

The enterprise logo needs to be loaded.

Local requirements need to be understood. 

Add Receipt Format 

Go to Home > Setup > Store Management > Receipt Format. This will bring up the “Receipt Format List View” screen. All the existing “Receipt Formats” will be listed here on this screen.

Click on the “Add Print Format” button in the top right-hand corner.

It will open the “Create Print Format” screen. 

Fill in the required information including the mandatory fields from the available valid values. The mandatory fields are marked with an (*) asterisk mark. The various fields in the “Receipt Format” screen are explained below:

The sample receipt layout on the right-hand side of the screen, that will change as and when you adjust the receipt.  

Name:

Enter a unique code and Name.

Show Store Address:

Select if you want the store address to show on the receipt.

Show Customer Address:

Select if you want the customer address to show on the receipt. This will only show if the customer has an address loaded against their customer card and they are selected at the POS at the time of Sale.

Receipt Header:

Enter in additional text you want to display below the Enterprise Logo. If there is no logo, this text can be used in its place. Please note this is a standard text editor, with standard features like Bold, Italics, and Underline. There are also options to enter in hyperlinks, embed pictures, and edit using HTML. Please only use these functions if you are familiar with them. Functions like hyperlinks will only be available on the PDF version of the receipt. 

Receipt Heading:

Enter in a receipt heading. This will print before the list of products in the transaction. 

Show Tax Detail on Item:

Select if the Tax Detail is to be displayed.

Subtotal Label:

Enter in a Subtotal label for the subtotal of the receipt. 

Discount Label:

Enter in the discount label for the discount applied to the whole transaction. 

Tax Label:

Enter in the Tax Label for the tax applied to the whole transaction. 

Total Label:

Enter in the Total Label for the total amount of the transaction.

Change Amount Label:

Enter in the Change amount label for the change the customer receives from the transaction. 

Cashier Label:

Enter in the Cashier label for the Cashier field. This will display the cashier’s name who conducted the transaction. 

Show Total Item Count:

Select if the total number of items is to be displayed or not.

Receipt Footer:

Enter in additional text you want to display above the transaction barcode. This text field is a standard text editor, with standard features like Bold, Italics, and Underline. There are also options to enter in hyperlinks, embed pictures, and edit using HTML. Please only use these functions if you are familiar with them. Functions like hyperlinks will only be available on the PDF version of the receipt. 

Once you have completed the setups for the receipt, you can either select the Save icon to save it to the system or cancel to return to the previous screen.

Delete a Receipt Format

Click on the  symbol next to the Receipt Format record that you want delete from the master data. You should see a confirmation dialog box asking you to confirm the deletion. Click “Yes” to confirm deletion. Click “Cancel” to return to the “Receipt Format List View” screen.

You can only delete Receipt Templates only when they are not in use.

Edit a Receipt Format

Click on the  symbol next to the Receipt Format that you want to edit. This will bring up the “Update Receipt Format” page, wherein you can update the Receipt Format. 

Once you have made changes to the Receipt Format, either click Save to update the plan or click Cancel to return to the previous screen.

Please be aware that some countries require certain information to be displayed on the receipt and there may also be information that is not allowed to be displayed on the receipt. Please check with your local requirements to display the correct information on the receipt.

Receipt Format (BIR) 

For BIR accreditation, every Sales Invoice / Transaction Receipt must display some specific information related to that business. 

For BIR accreditation every Receipt Format in Philippine must include the following:

The Receipt Header Section

1. Company Name and Address
2. Company Tax Identification Number (TIN)
3. Permit to Use Number for POS (PTU NO)
4. Permit to Use date issued for POS (PTU Issued)
5. Machine Identification Number for POS (MIN)
6. POS Serial Number
7. Sales Invoice Number

The Receipt Customer Section

1. Customer Name
2. Customer Tax Id Number (TIN)
3. Customer Address
4. Customer Style – Senior Citizen / PWD etc.

The Tax Summary Section

1. Tax Summary – each value printed 0 to be printed if no sales in category
2. Zero rated sales – Sales value of zero rated products
3. Exempt – Sales value of Exempt VAT sales
4. Vatable Sales – Net value of sales with value
5. Vat amount – Value of VAT charged on sales

The Receipt Footer

1. Product count 
2. Item Quantity 
3. Cashier Name
4. Company details of accreditation (in this case Clasen)
5. Accreditation Number
6. Date Accreditation issued
7. When the retailer is not VAT registered the statement “THIS DOCUMENT IS NOT VALID FOR CLAIM OF INPUT TAX” is added to the footer

Suggested Readings

Stores

POS

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