Overview

Stock Transfers are used to transfer the goods from one store to another. It helps you improve the availability of goods especially when you are operating your retail business from multiple store outlets. Stock Transfers in Tagrain is a two-step process that involves - Stock Transfer Shipment and Stock Transfer Receipt. This is covered later in the document. However, before using the Stock Transfer feature in Tagrain, it is advised that you create the following first:

Stores

Product

Steps to perform Stock Transfer Shipment

Login to the application and navigate to Home > Inventory Transactions > Stock Transfer to open the Stock Transfer Shipment List View Screen. All the existing Stock Transfers are listed on this screen. 

Use this Stock Transfer List View Screen to do the following:

1. View the receipts done for this shipment 

Click on the Eye Icon to view the Stock Transfer Shipment document. This document will list all the products that were sent in the shipment. However, the document will NOT detail the status of individual products – whether they have been fully received or partially received.

2. Short Close the shipment

Click on the Trash Can Icon to short close the Stock Transfer Shipment. If you click the Yes button, the application will short close the stock transfer shipment and push the inventory back to the sender store. In our example if we short close the Stock Transfer Shipment the inventory will be returned to the Atlantic Store.

Please Note: A Stock Transfer Shipment can be short closed only from the Stock Transfer Shipment Screen. Once successfully done, the Status will change to Short Closed. 

Click on the Add Stock Transfer Shipment button to open the Create Stock Transfer Shipment Screen. This screen is divided into 3 sections: 

The Header

The Body (Grid)

The Footer

Fill in the required information on the Create Stock Transfer Shipment Screen including the mandatory fields such as From Store, To Store, Code, and the Document Date. The mandatory fields are marked with an (*) asterisk mark. The various fields in the Stock Transfer Shipment card are explained in the upcoming section.

The Stock Transfer Shipment Header

Fill in the Required fields in the Stock Transfer Shipment Header section. The mandatory fields are marked with an (*) asterisk mark.

From Store:

Click on the […] to pick a Store from where you want the inventory to be transferred. In this example, we have selected the From Store as Atlantic Store. 

To Store:

Click on the […] to pick a Store that is the destination store (To Store). In this example, we have selected Marina Store as the To Store.

Code:

The application automatically generates a Stock Transfer Shipment Code. However, if you want to set your own custom code, click inside the box and then type in your Stock Transfer Shipment code. 

Document Date

The application by default takes today’s date as the Stock Transfer Date. The date is displayed in the format specified in the General Settings.

The Stock Transfer Shipment Grid

Fill in the Required fields in the Stock Transfer Shipment Body (Grid) section. 

Product 

Product(s) can be selected in the grid either by typing the product code or description.

You can either type in the name of the product or click on the […] to pick a product from the available list of products. This would be the product that you want to transfer from the store. In this example, we have selected the following products:

MS-1001 - Men's Dot Print Shirt

WB-1001 - Brook Large Zip Hobo

WD-1001 - Fit & Flare Midi Dress

Quantity: 

Specify the Quantity to be transferred. The application validates that the Quantity should be less than or equal to Available Stock minus Reserved stock for delivery orders. This validation is done at the time of saving the document. 

In this example, we are transferring 15 pieces of MS-1001 - Men’s Dot Print Shirt, 10 pieces of WB-1001, and 25 pieces of WD-1001 - Fit & Flare Midi Dress from Atlantic Store to Marina Store.

Unit of Measure:

If the UOM plugin is activated, the purchase UOM will be defaulted. However, you have the option to change the UOM. 

Price: 

This field displays the cost of the product (as mentioned in the product master). This field will be disabled. 

Tax Code: 

This is an editable field and defaults the Tax Code that is applicable on the From Store. 

Tax:

This field displays the Tax levied and depends on the Tax Code field explained above. 

Comments:

This is an editable field. Specify the comments for this Stock Transfer Shipment. 

Line Total: 

The line total calculation takes into consideration the tax inclusive or tax exclusive pricing.

Actions:

The trash can icon can be used to delete the line in the shipment.   

The Stock Transfer Shipment Footer

Fill in the Required fields in the Stock Transfer Shipment Footer section. This section displays the Comments, Total Taxable Amount, Tax, and Total. 

Comments

Specify the Comments for this Stock Transfer Shipment in the Comments field. 

Once you have filled in the required fields, click the save button. This will open the Stock Transfer Shipment Receipt. You can print this receipt for your records.  

Steps to perform Stock Transfer Receipt

Navigate to Home > Inventory Transactions > Stock Transfer Receipt to open the Stock Transfer Receipt Screen. All the existing Stock Transfer Shipments are listed on this screen. Clicking the cart icon in the shipment line will open the stock transfer receipt screen allowing you to receive the products. 

In this list view you can do the following:

1. View all the shipments and their status

2. View the receipts done against shipment

3. Receive the products mentioned under that shipment.

Clicking the arrow button, expands the shipment row to display the receipt(s) done against that shipment.

Further clicking on the Eye symbol for that Goods Receipt opens the View Goods Receipts Screen.

Clicking on the Eye symbol on the shipment row displays the Stock Transfer Shipment document. This document lists all the products that were sent in the shipment. However, the document will NOT detail the status of individual products – whether they have been fully received or partially received.

Clicking on the Cart symbol on the shipment row opens the Goods Receipt – Stock Transfer Screen. This screen lists the products that are to be received by the destination store. It lets you edit the Quantity that you are receiving in this transaction.

In our example we raised a Stock Transfer Shipment request for these products MS-1001 - Men's Dot Print Shirt, WB-1001 - Brook Large Zip Hobo, and WD-1001 - Fit & Flare Midi Dress with 15, 10, and 25 quantities respectively. 

The fields in the Stock Transfer Receipt Screen are pre-filled based on the Stock Transfer Shipment raised. You just need to adjust the quantity that you are receiving now and click the save button to add the details in the Stock Transfer Receipt. You can print this Stock Transfer Receipt for your records. 

In our example the Marina Store received the entire shipment from the Atlantic Store therefore the status type is Received. 

However, there can be other status types too like Open, Pending, and Short Closed. (Please refer to the table below for other status types)

Selection of batch and serial products for shipment and receipt is the same as selection of these products for Goods Issue / Goods Receipt transactions. 

Stock In-Transit visibility 

In our example we raised a Stock Transfer Shipment request for these products MS-1001 - Men's Dot Print Shirt, WB-1001 - Brook Large Zip Hobo, and WD-1001 - Fit & Flare Midi Dress with 15, 10, and 25 quantities respectively. 

Until these products are received at the destination store that is Marina Store, these products will be intransit and would reflect in the Inventory Status Report under the in-transit quantity column. 

Stock Transfer Shipment and Stock Transfer Receipt are two movement types available in the Inventory Movement Report. The in-transit quantity is appropriately listed in this report.