Expense Report, as is apparent from the name itself, is a report that is used to review and monitor the expenses incurred during the day. It lets you know the amount of cash that was dispensed from the cash drawer on account of expenses.
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The purpose of an Expense Report is to keep a check on the cash amount being dispensed from the cash drawer on account of expenses. This also helps you to prioritise your expenses and ensure that amount is spent only on those expenses that are necessary.
Steps to generate Expense Report
Log in to your Tagrain Tenant and navigate to Home > Reports > Expense Report. This will open the Expense Report Master Screen.
On the Expense Report Master Data Screen, you need to select a Store, select a POS, select a User, specify a date range, and then click the Search button to generate the Expense Report.
The Expense Report Master Data is split into Rows and Columns also known as Grids. Each Grid displays information pertaining to the expenses incurred.
The Expense Report data contains the following information:
This expense data is crucial to your business and must be handled with caution.
The various grid fields in the Expense Report are explained below:
This grid displays the name of the Store where the expense was incurred.
This grid displays the name of the POS where the expense was incurred.
This grid displays the date and time stamp as to when the expense was incurred.
This grid displays the name of the person logged in at the POS Register at the time when the expense incurred.
This grid displays brief information about the type of expense occurred.
This grid displays the amount dispensed from the cash drawer to meet the expense (above).
Export the Expense Report
Tagrain allows you to export your Expense Report via the export template. This template is excel based and allows you to review all your expenses incurred at the store in one single sheet. This feature proves useful to managers and administrators who are held responsible and accountable for application management. Once you have generated the Expense Report, click the Export button to download the ExpenseReport.xls file to your Downloads folder. However, if you want to save the file to a different location, click the Save As button instead. Navigate to your desired location on the drive and then click the Save button.
The date is always exported in MM/DD/YYYY format irrespective of the date format specified in Display Settings ( Home > Setup > General Settings > Display Settings ) OR the date time format of the Operating System OR Excel.
Print the Expense Report
Tagrain allows you to print the Expense Report. You can follow the steps below to print the Expense Report.
Step 1. Generate the Transaction Report.
Step 2. Click the Print button to open the Print Preview page.
Step 3. Select the destination printer.
Step 4. Specify the number of copies and pages to be printed.
Step 5. Click on the Print button to print the Transaction Report.