Performing a Stock Count of Serial and Batch Products
In this Knowledge Article, we are going to cover the steps to count inventory for some Serial Products. For illustration purposes, we have considered the following product: Product Name - Women Watch product Product Code - WW-1001 Product Description - Motif Black Watch Product Type - Serial The product Women Watch (WW-1001) is a serial product and has 3 variants - Small (ITM-13), Medium (ITM-14), and Large (ITM-15). ITM-13 - Small ITM-14 - Medium ITM-15 - Large Please Note - The procedure to stock count a Batch Product is similar to the procedure to stock count a Serial Product. |
Introduction
Stock Counting Plugin is a software module that seamlessly integrates with Tagrain POS and allows you to keep a track of your inventory. It helps you reconcile the actual physical stock in hand at the store with the stock recorded in the system.
During an inventory count, some or all item(s) in your store is counted and recorded. When the inventory count is submitted,the application compares the actual physical stocks with the stocks recorded in the system and a report is generated for any unexpected variances in your inventory levels. The Stock Counting feature ensures that your store's inventory records are updated and you do not end up spending on inventory holding costs. See: Features of the Stock Count Plugin
Prerequisites
The only prerequisite to use the Stock Counting feature in Tagrain is to ensure that you are subscribed to the Stock Counting Plugin.
The Stock Counting feature is unlocked when you subscribe to and activate the Stock Counting plugin.
Steps to perform Stock Counting
The steps to perform Stock Counting are explained below:
We have already covered the Stock Counting process for Standard Products and Variant Products in separate articles.
In this article we have presumed that you have already created a Stock Count record by picking a Store, specifying the Stock Count Number, selecting the Count On date, and entering a Description.
To count the inventory of Women Watches that you have in your Store, you first need to add the Women Watch Product to the Create Stock Count Screen.
Flip the Is Partial switch ON to display the Products accordion. The Products accordion allows you to select the product, the product group, or the product tag from the lookup type drop-down field and perform a Product search.
There are multiple ways you can perform a products lookup. You can perform a search by typing in the Product Code, Product Description, Product Barcode, Product Group Description, or Product Tag Description.
You can search for a Product by typing in the Product Code, Product Description, or Product Barcode
You can search for a Product Group by typing in the Product Group Description
You can search for a Product Tag by typing in the Product Tag Description
Add the Serial Products that you intend to count the inventory for.
To add the Women Watch Product, you can lookup the product by typing its Product Code (WW-1001), or Product Description (Motif Black Watch) in the lookup field. Alternatively, you can scan the Product Barcode using a Barcode Scanner.
You can search for a Women Watch Product by typing its Product Group Description (Womens Watches) or Product Tag Description (Watches for Her).
Click the Save (Save & Back) button to open the Stock Count List View Screen.
Click on the Count symbol (resembles a calculator icon) under the Actions column to open the Count screen.
The Count screen will display the System Quantity column and the Counted Quantity column.
The System Quantity column will display the product quantity recorded in the system. The Counted Quantity column will be blank and requires a manual input.
Count the Women Watch Product that you have available in the store. Enter the Counted Quantity in the column specified and click the Save button to open the Serial/Batch Generation Pop Up Screen.
The Serial/Batch Generation Pop Up Screen displays the Product Code and Description, the Quantity Required, the Quantity Created, and the Quantity Remaining.
The screenshot above indicates that we need to create 3 more quantities to match the Quantity Required.
Using the search lookup field, you can search for the serial or batch number. If the serial or batch is not found, you can click the corresponding Add button. This will create a new Serial or Batch Product record with that Serial or Batch number
The screenshot above indicates that we have created 3 more serial products (Women Watch Product) to match the Quantity Required.
Once you have created the serial products (Women Watch Product), click the OK button to open the Stock Count Document. The document will display a summary of the products created along with their serial / batch number.
You can click the Print button to print the Stock Count Document and return to the Stock Count List View Screen.
Click on the Post symbol (resembles a refresh page icon) under the Actions column to open the Stock Count Posting screen.
Expand the Product row on the Stock Count Posting screen to display the serial or batch numbers of the products created.
The Adjustment Quantity column will automatically populate with the quantity adjusted and the Status will change from Uncounted to either Matched or Unmatched.
Click the Post button on the Stock Count Posting Screen. You should see a notification pop up asking you to confirm if you would like to update the current inventory.
Click Yes to update the inventory and open the Stock Count Posting Document.
You can click the Print button to print the Stock Count Posting Document and return to the Stock Count List View Screen.
Suggested Readings
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