Z Tape Report
Introduction
Z Tape report is normally the last report that you would print for the POS / Register or the store and is therefore also called an end-of-day report. The reports summarize sales, refunds, and other till operations on the POS. More importantly the reports help reconcile cash and other payment types transacted on the POS.
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Z Tape Report is generated when the POS / Register is closed. At the click of Close Register button on the POS system, the user is expected to enter the counted numbers of Cash and other payment types.
Once the user is done entering the counted numbers and clicks the Close Register button, the register is closed, and the user is prompted to print the Z Tape report.
Read the Z-Tape Report
Z Tape Report details a lot of information that proves useful only when you know how to read and understand its contents. The Report includes start and end date/time of the register, the user who closed the register, the opening amount in the drawer, Cash-Ins, Cash-Outs, Expenses, Closing amount (cash) and cash variance (if any).
For easy reference, the report mentions the formula that calculates the Cash Variance in the drawer.
Variance Amount = Closing Amount (entered) - Expected Drawer
Similarly, the report also mentions the formula that calculates the Total Cash in the drawer.
Transaction Total = Sales + Gift Card Sales - Refunds
The report goes on to mention the total number of All the transactions, total sales transactions and total number of refund transactions. The grid lists the amount collected for every Payment Type defined in the application.
Once a Z Tape report is generated, the numbers in the report cannot be changed.
Steps to generate Z-Tape Report
There are 2 ways you can generate a Z-Tape Report. One way is to generate it from under the Reports sub menu like in case of other Reports. The other way is to generate it from the Web Register.
Method 1 - From the Reports Sub Menu
Log in to your Tagrain Tenant and navigate to Home > Reports > Z-Tape Report. This will open the Z-Tape Report Master Screen. On the Z-Tape Report Master Screen, you need to select a Store, specify a date range, select a POS, and then click on the Search button to generate a Z-Tape Report.
Method 2 - From the Web Register
Log in to your Tagrain Tenant and navigate to Home > Web Register. Select a POS software and specify an opening amount on the Opening Count screen, to begin your day with. Start recording your transactions on the Web Register. At day end, you need to click the Close Register tile to close your Web Register. The application will display a Till Count screen that gives you a summary of the sales transactions performed during the day.
You must count the numbers displayed against each Payment type to ensure they are in sync and then enter the counted numbers in the comment’s column.
Once you are done entering the counted numbers you need to click on the Close Register button, the register is then closed, and you are prompted to print the Z Tape report.
In stores where a POS is operated in multiple shifts, the same POS is closed more than once in a day - at the end of every shift.
The sequence number in the Z Tape report clearly signifies the number of times the POS Register was closed in a day.
Export the Z-Tape Report
There is no way you can export a Z-Tape Report. Exporting a Z Tape report will only tempt a user to edit its contents. Z-Tape report is a snapshot of your everyday POS transaction and is crucial to your business. Once a Z Tape report is generated, the numbers in the report cannot be changed. You can however print a Z-Tape Report for your records.
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