Integration touch points between Tagrain and Xero

Introduction

Tagrain Xero Integration Plugin is a software module that seamlessly integrates Tagrain with Xero and allows retailers to further extend the capabilities of their TAGRAIN edition. It allows them to post their sales, sale refunds, payments, cash ins, cash outs, floating expenses, and till variance from Tagrain to Xero. This helps them ease their accounting procedures and reduce the need for double-data-entry.

Master data and transactional data is exchanged between Xero and Tagrain upon successful integration.

Integration Touch Points

The data that is integrated between the two systems - Tagrain and Xero, will fall under one of the seven categories or integration touch points depicted in the table below:

Data Type	Data Flow	Dependency
Customer	Bidirectional	Independent
Product	Bi-directional	Independent
Sale Transactions	Unidirectional	Depends on Customer and Product
Refund Transactions	Unidirectional	Depends on Customer and Product
Store Cash Movement	Unidirectional	Independent

Customer

A Customer is defined as an individual who purchases goods or services for his or her own consumption, in exchange for money, from Xero or Tagrain stores. All the customer-relevant data integrates from Xero to Tagrain and Tagrain to Xero. This data includes

customer’s name
customer’s email address
customer’s phone number
customer’s address
customer's subscription payment information

It will also include information pertaining to adding a new customer, editing an existing customer, deleting a customer. This exchange of data is bidirectional.

To integrate customer data from Tagrain to Xero AND Xero to Tagrain, you as a retailer will be required to enable the “Sync Customer from Tagrain to Xero” and “Sync Customer from Xero to Tagrain” options. Only those customers who are marked as “Active” in Xero are integrated to Tagrain.

Product

A Product is defined as an item that is sold in your Tagrain Retail Store. Items sold online or via any other channel will also fall under this category. All the product relevant data integrates from Xero to Tagrain AND Tagrain to Xero. This data includes

Product’s name
Product’s description
Product’s base price

It will also include information pertaining to adding a product, updating a product, deleting a product. This exchange of data is bidirectional.

In order to integrate product data from Xero to Tagrain AND Tagrain to Xero, you as a retailer will be required to enable the “Syn Product from Xero to Tagrain” and “Syn Product from Tagrain to Xero” options.

Sale Transactions

All the relevant sale transaction data integrates from Tagrain to Xero. Whenever a customer buys a product in Tagrain using any of its active sale channels, a corresponding sale invoice is generated in Xero.

Quite a few transactions in Tagrain will be done for ‘walk in’ customers. These are those customers who are NOT registered as a customer in Tagrain. Sales and Refund transactions for these customers will integrate into Xero in the customer name defined under the setting "Default Xero Cash Customer". This customer is defined in Xero.

This process of Sales Transaction integration is dependent on product and customer processes. This exchange of data is unidirectional. This means that the sales and refund transactions will only integrate from Tagrain to Xero.

To integrate sale transactions data from Tagrain to Xero, you as a retailer will be required to enable the “Syn Sale Transactions from Tagrain to Xero” option.

Refund Transactions

All refund transactions integrate from Tagrain to Xero. For every refund done in Tagrain, a corresponding Credit Note is generated in Xero. This process is dependent on the product, customer, and sale transaction processes. This exchange of data is unidirectional.

To integrate sale refund transactions data from Tagrain to Xero, you as a retailer will be required to enable the “Syn Sale Refund Transactions from Tagrain to Xero” option.

Store Cash Movement

Cash movement can be defined as the amount of cash coming in and going out from the Tagrain cash register. All the relevant cash transactions data integrates from Tagrain to Xero. All the cash transactions performed in Tagrain reflect in Xero. This exchange of data is unidirectional.

To integrate store cash movement data from Tagrain to Xero, you as a retailer will be required to enable the “Syn Store Cash Movement from Tagrain to Xero” option.

Integration touch points between Tagrain and Xero

Integration touch points between Tagrain and Xero

Introduction